How to Share Your Music Project Without Losing Control
Learn how to invite collaborators, assign roles, and control exactly who sees what inside your music project.
Key Takeaways
Four distinct roles — Owner, Manager, Collaborator, Viewer -- give you precise control over what each person can do.
Financial data is hidden from Collaborators and Viewers by default, keeping your budget and invoices private.
Track-level permissions let you restrict individual collaborators to only the songs relevant to their work.
Every action inside a project is logged, giving you a clean audit trail if ownership questions arise later.
Collaboration is inevitable in music. What is not inevitable is giving everyone on your team access to your financials, your splits, or tracks that have nothing to do with their work. Music Artist Manager is built around the principle that access should be earned and scoped, not handed out by default.
Adding your first collaborator
Open your project and navigate to the Collaborators tab. Click Invite and enter the email address of the person you want to bring in. If they are already on the platform, they will receive a notification. If they are not, an invitation email goes to their inbox.
Before you send the invite, set their role. The role determines everything they can and cannot do inside your project.
Understanding the four roles
Owner — Full access. Can edit everything, manage collaborators, see all financials, and delete the project. There is only one Owner per project: you.
Manager — Operational access. Can create and update tasks, add notes, view the calendar, and see project financials. Use this for a manager or producer who needs to actively work within your project.
Collaborator — Working access without financial visibility. Can view tasks, contribute to the project, and access the tracks you have assigned to them. Cannot see your budget, invoices, or media spend.
Viewer — Read-only. Can see the project structure, tasks, and progress, but cannot edit anything. Useful for A&R contacts, mentors, or anyone you want to keep in the loop without giving edit access.
Controlling which tracks each collaborator sees
If your project contains multiple tracks and you are working with different people on different songs, you can restrict access per track. When inviting a collaborator, use the track permissions settings to assign them only the tracks relevant to their work. A featured artist on one song does not need to see the rest of your project.
Managing pending invites
After sending an invite, it appears in your Pending Invites section. If the person has not accepted, you can resend the invitation or revoke it entirely. Once they accept, their status updates and they appear in your active collaborator list.
What collaborators see in real time
The platform uses live synchronisation across all connected users. When you update a task, add a note, or change a project status, your collaborators see the change immediately. There is no need to send update emails or chase people for status checks. The project is always current for everyone with access.
The activity log
Every action taken inside a collaborative project is recorded in the Activity Log. Who created what, who changed what, and when. This gives you a clean audit trail — useful if questions arise later about who agreed to what, and when.
Before you invite anyone
Set up your split sheet first. The moment you bring a collaborator into a project, the question of ownership becomes relevant. If any of your tracks involve shared creative input, use the Splits feature to establish the agreement before the work is done. The platform flags this automatically when it detects significant lyric contributions from multiple people — but the nudge is most useful when you act on it early.
Your team is an asset. Give them the access they need to contribute, and nothing more than that.
